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Operating Budgets-BARs-Actuals

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Operating Budgets, Budget Adjustment Requests (BARs) and Reports of Actuals are submitted to the Institutional Finance Division at NMHED for review and approval. This page contains resources for institutions to submit these financial documents as well as a library of Reports of Actuals from previous fiscal years.

Operating Budgets and Budget Adjustment Requests (BARs)

The Spring submission of the Operating Budget contains the most recent estimate of unrestricted and restricted revenues, expenditures, and transfers for the current fiscal year and a requested operating budget for the following fiscal year.

The statutory due date of the Operating Budget is May 1st. 

FY26 Budget Instructions & Budget Forms

 

FY25 Budget Instructions & Budget Forms

FY24 Budget Instructions & Budget Forms 

FY23 Budget Instructions

Tana Martinez | Institutional Finance Director

Tana.Martinez@hed.nm.gov 

Danielle Netzer | Senior Budget Analyst

Danielle.Netzer@hed.nm.gov 

Report of Actuals - Fiscal Year

The Fall submission of the Report of Actuals contains the final approved unrestricted and restricted operating budgets (supported by the final approved BAR) and unaudited actual revenues, expenditures, and transfers for the preceding fiscal year. All institutions must submit their Report of Actuals no later than September 15th following the close of each fiscal year. 

Central New Mexico Community College

Clovis Community College

Eastern New Mexico University - Portales

Eastern New Mexico University - Roswell

Eastern New Mexico University - Ruidoso

Luna Community College

Mesalands Community College

New Mexico Institute of Mining & Technology

New Mexico Junior College

New Mexico Highlands University

New Mexico Military Institute

New Mexico School for the Blind and Visually Impaired

New Mexico School for the Deaf

New Mexico State University - Alamogordo

New Mexico State University - Dona Ana 

New Mexico State University - Grants

New Mexico State University - Las Cruces

Northern New Mexico College

San Juan College

Santa Fe Community College

Southeast New Mexico College

University of New Mexico - Albuquerque

University of New Mexico - Gallup

University of New Mexico - Health Sciences Center

University of New Mexico - Taos

University of New Mexico - Los Alamos

University of New Mexico - Valencia

Western New Mexico University

Budget Information from Previous Fiscal Years 

Higher Education Institutional Finance Budget System -- Not Currently Required 

The FY24 Operating Budget and the FY23 Report of Actuals online submissions on temporary hold, to be determined.

In NMHED's ongoing effort to streamline consistent formatting across all New Mexico higher education institutions, NMHED has implemented an online budget submission process that allows institutions to electronically submit Operating Budgets and Reports of Actuals. Moving from Excel and translating all financial data into a database will serve multiple comprehensive reporting purposes that is currently collected and consolidated manually.

The link to the HED Institutional Budget application:

https://budget.nmhed.us

User Instructions:

How to Create an Account 

How to Submit Report of Actuals 

How to Submit Operating Budget 

The required forms and templates:

FY24 Budget Template and Approval Form pending.

FY22 Report of Actuals Template 

FY23 Operating Budget Template (Excel) 

FY23 Budget Approval Form (PDF) 

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