Operating Budgets-BARs-Actuals

Operating Budgets, Budget Adjustment Requests (BARs) and Reports of Actuals are submitted to the Insitutional Finance Division at NMHED for review and approval. This page contains resources for institutions to submit these financial documents as well as a library of Reports of Actuals from previous fiscal years.

Operating Budgets and Budget Adjustment Requests (BARs)

The Spring submission of the Operating Budget contains the most recent estimate of unrestricted and restricted revenues, expenditures, and transfers for the current fiscal year and a requested operating budget for the following fiscal year.

The statutory due date of the Operating Budget is May 1st. 

FY23 Budget Instructions

Senior Budget Analyst | Debbie Garcia

     505-476-8413 Debbie.Garcia4@hed.nm.gov

Data Analyst | Brittany Gutierrez

      505-476-8439 Brittany.Gutierrez@hed.nm.gov

Higher Education Institutional Finance Budget System

The FY23 Operating Budget and the FY22 Report of Actuals online submissions are due on July 1, 2022 and October 17, 2022, respectively. 

In NMHED's ongoing effort to streamline consistent formatting across all New Mexico higher education institutions, NMHED has implemented an online budget submission process that allows institutions to electronically submit Operating Budgets and Reports of Actuals. Moving from Excel and translating all financial data into a database will serve multiple comprehensive reporting purposes that is currently collected and consolidated manually.

The link to the HED Institutional Budget application:


User Instructions:

How to Create an Account 

How to Submit Report of Actuals 

How to Submit Operating Budget 

The required forms and templates:

FY22 Report of Actuals Template 

FY23 Operating Budget Template (Excel) 

FY23 Budget Approval Form (PDF) 

Report of Actuals - Fiscal Year

The Fall submission of the Report of Actuals contains the final approved unrestricted and restricted operating budgets (supported by the final approved BAR) and unaudited actual revenues, expenditures, and transfers for the preceding fiscal year. All institutions must submit their Report of Actuals no later than September 15th following the close of each fiscal year. 

Budget Information from Previous Fiscal Years 

CONTACT US: If you require additional guidance on how to direct your question or are not able to locate the information you are looking for on the New Mexico Higher Education Department's website, please send us a message.